Top 6 Benefits of Google Workspace for Business
Offline capabilities
It’s possible that many employees in your company are unaware of how to utilize G Suite offline. When you’re offline, you can still work on your Gmail, Drive, and Calendar thanks to the cloud. Read more about google business email pricing by visiting our website and if you have any questions related to this topic, connect with us.
Your G Suite administrator must allow offline access via the Google Admin Console dashboard before you may access your files offline. You should allow offline access in your Drive settings before beginning to work on your files.
The offline mode will allow you to create, modify, and comment. As soon as you connect to the internet again, your work and modifications will be instantly synchronized to the cloud.
You may read, compose, and search email messages offline in Gmail as well. Before using Gmail offline, make sure that Gmail offline is enabled in your Gmail settings.
As soon as your internet connection is established, Gmail refreshes your messages immediately.
The access control system
G Suite gives your administrator the ability to manage who has access to the data of your company. Context-aware access management over the G Suite apps that users can access is available to your G Suite administrator.
Access levels can be configured according to the device being used, the user’s identity, location, IP address, and security status. Allowing users to access data solely via a business IP address or device controlled by your firm is another way to manage users.
You can restrict access to individuals from a certain organization or those whose desktop device is encrypted while working with persons from outside your company.
You can rapidly identify phishing, suspect logins, suspicious device activity, and unwanted access to data saved in the Drive by utilizing access control.
Video conferences
You can hold webinars and video conferences using Google Meet’s comprehensive feature set. Among its noteworthy features are screen sharing, recording options, and the ability to join a video conference by phone.
Spreadsheets, papers, files, digital presentations, and anything else you wish to share with the participants may all be shared during a video meeting.
All you have to do is email the invitees a link to attend the meeting, and once it’s underway, you can see how many people have joined.
By creating an event, adding the invitees’ email addresses, and then pasting the meeting URL, you may also use Google Calendar to invite individuals to the meeting.
Anyone invited to the meeting can still participate over the phone if they are unable to join via video broadcast.
Using Google Meet also saves money because you don’t have to pay for another video conferencing provider.
Calendar sharing
By establishing deadlines and reminders for all of your tasks, scheduling calls, and managing your workload, Google Calendar will assist you in staying organized and on track.
The calendar may also be configured to send you an email each morning with the chores and activities of the day. The ability to create several calendars is Calendar’s finest feature. You may provide various groups of people in your company access to separate calendars.
To keep teams informed about events, you may make group calendars that are only visible to the people you share it with. By using the dropdown menu, you can quickly conceal or display calendars and navigate between the various calendar displays.
To let your clients know what your company has planned, you might make a calendar that is open to the public.
Improved privacy and data security
The Drive will include all of the important data related to your company, and the data will be safely kept on the cloud. You can access all of your files and documents via the cloud, so you don’t need to save them on your device.
You may worry about losing data stored on your smartphone if you inadvertently misplace it. However, if you keep your data in the cloud, you won’t have to worry about losing it in the event that your device is misplaced.
Your data is safely kept in data centers all around the world using specially built servers for increased security and efficiency. Since all data is securely stored in the cloud, you don’t have to worry about losing anything even in the event of an unplanned server failure.
When you have a remote team and everyone is accessing the data from various places, this is incredibly helpful. A committed group of security experts at G Suite stands behind and safeguards your data.
All of the data you save is safeguarded by many levels of encryption and authentication thanks to the robust security features of G Suite. To make sure that every device linked to your network is validated by phone and email, G Suite provides a two-step verification process.
Google does not scan, collect, or utilize your organization’s data for any reason, including advertising, so you don’t need to worry about privacy. You will be the owner of your data and won’t see any advertisements in any of the G Suite products.
24/7 assistance
G Suite’s service providers will be available to you via phone, email, and live chat around-the-clock. You may be sure that you will receive prompt assistance in resolving unforeseen challenges and issues if you are new to G Suite.
The support part is only accessible by G Suite administrators, and phone assistance in English is available year-round. Simply phone a number whenever you run across an issue, and someone will be available to assist you with finding a solution.